Who we are
This notice explains how Fields Recruitment collects and uses personal information about candidates, employer contacts and visitors to our website. "We", "us" and "our" means Fields Recruitment Ltd, a company registered in England and Wales (company number 00000000), with its registered office at registered office address.
We are the data controller for the personal information described here. We are registered with the Information Commissioner's Office (ICO) under registration number ZXXXXXXX.
If you have any questions about this notice or your information, email us at info@fieldsrecruitment.co.uk.
What we collect
If you are a candidate
- The information in your CV, such as your name, contact details, work history, education, qualifications and skills.
- The preferences you give us, such as the field and type of work you are interested in.
- Notes from our conversations with you, including your availability, salary expectations and the roles you agree to be put forward for.
- References, and right-to-work documents if you progress towards a role.
- Any other information you choose to share with us.
We do not ask for sensitive information such as health details unless it is needed, for example to arrange reasonable adjustments for an interview, and then only with your agreement. We only collect information about criminal convictions where the law allows it for a specific role.
If you are an employer contact
- Your name, job title, business email address and phone number.
- Details of the roles you ask us to recruit for.
If you visit our website
- The information you enter into our forms.
- Limited technical information, such as your IP address, which is processed when your browser loads our pages and fonts. See our cookie policy.
How we use it and why
Data protection law requires us to have a lawful basis for each way we use your information. These are ours:
| What we do | Lawful basis |
|---|---|
| Reviewing your CV, keeping it on file and contacting you about suitable roles | Consent, which you give when you upload your CV, and our legitimate interest in running a recruitment service |
| Introducing you to an employer for a specific role | Taking steps at your request, only after you have agreed to that role |
| Checking your right to work in the UK and meeting other legal duties | Legal obligation |
| Responding to employer enquiries and providing our recruitment services | Legitimate interests and performance of a contract |
| Keeping records of our recruitment activity | Legal obligation, including under the Conduct of Employment Agencies and Employment Businesses Regulations 2003 |
Where we rely on your consent, you can withdraw it at any time by emailing info@fieldsrecruitment.co.uk.
Who we share it with
- Employers. We only send your CV or details to an employer for a role you have agreed to be put forward for.
- Referees, when you have given us their details and asked us to contact them.
- Service providers who help us run our business, such as email, IT and secure storage providers. They may only use your information on our instructions.
- Authorities and regulators, where the law requires it.
We never sell your personal information.
International transfers
Some of our service providers may store information outside the UK. Where they do, we make sure appropriate safeguards are in place, such as a UK adequacy decision or the ICO's International Data Transfer Agreement.
How long we keep it
- Candidates: we keep your CV and records for 2 years after our last contact with you, then delete them unless you ask us to keep them. We keep certain records for at least one year as the 2003 Conduct Regulations require.
- Employer contacts: we keep business contact details and records for 6 years after our last dealings, for legal and accounting purposes.
Your rights
You have the right to:
- ask for a copy of the information we hold about you;
- ask us to correct information that is wrong or incomplete;
- ask us to delete your information;
- ask us to restrict or stop using your information, or object to how we use it;
- ask for your information in a portable format;
- withdraw your consent at any time.
To use any of these rights, email info@fieldsrecruitment.co.uk. We will respond within one month.
Keeping it safe
We use appropriate technical and organisational measures to protect your information, including access controls and secure storage. Only people who need your information to do their job can see it.
Complaints
If you are unhappy with how we have handled your information, please contact us first at info@fieldsrecruitment.co.uk so we can try to put it right. You also have the right to complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint or on 0303 123 1113.
Changes to this notice
We may update this notice from time to time. The date at the top shows when it was last changed.